Expert Automation Request for Gumloop

I’m building a multi-step automation system for an education curriculum using Gumloop, ClickUp, Google Drive, and Claude as the generation engine. We’re looking for a highly capable expert to implement this system across a structured curriculum development workflow.

Sample lesson development tasks are already loaded in ClickUp with the relevant fields, and all required reference documents (unit overviews, finalized lessons, book guides, etc.) are pre-created and stored in Google Drive using a consistent naming convention.

We’re using Claude, not GPT, so knowledge of prompt chaining and formatting for Claude is required.

Scope of Work

You will build multiple automation workflows in Gumloop that do the following:

  • Watch for new tasks in ClickUp by lesson type and status
  • Pull structured content from ClickUp (unit, day, focus, standards, prior lesson, etc.)
  • Locate the appropriate Google Docs and CSVs in Drive based on filename logic
  • Generate a lesson draft using Claude
  • Save the draft to Google Drive using a specific naming format
  • Update the ClickUp task with the draft link and change its status

Each lesson type (daily shared lesson, literacy lesson, subject-specific lesson) requires its own automation. Additional logic for finalization and file versioning may be needed depending on task progression.

To be considered, please answer all of the following:

  1. Describe one automation you’ve built using Gumloop and ClickUp or Google Drive. What did it do, and how was it triggered?
  2. When creating Day 2’s Content, we need to reference Day 1. How would you structure the logic for referencing a prior day’s file without relying on manual links?
  3. What is your estimated timeline to build and test 3 automation workflows like this? What about 4 automation workflows?
  4. Provide a range for your rate

Only candidates who provide full responses to the questions above will be considered. We are not looking for general gumloop automation support, this is a system-building and automation role.

Hey, thanks for all the details that you’ve sent.

Here are the 4 answers you’ve requested:

  1. Describe one automation you’ve built using and ClickUp or Google Drive. What did it do, and how was it triggered?

I’ve made lots of automations using those tools. Recently, I worked for an advertising agency in Canada where we developed a system that captures meeting recordings, runs multiple AI nodes on the data, and automatically generates tasks in ClickUp with LinkedIn and Twitter posts for approval. The trigger was the meeting ending: as soon as it ended, the information was stored directly into a spreadsheet and that triggered the automation.

I also have experience with automating invoice extraction and storage in Google Drive, and many, many more stuff.

  1. When creating Day 2’s Content, we need to reference Day 1. How would you structure the logic for referencing a prior day’s file without relying on manual links?

Gumloop datetime node can be set up to -1, -2, etc, and we can use it. Or I can create a simple python script. I do that all the time to determine, out of a database with lots of files, the ones that I want to work with.

  1. What is your estimated timeline to build and test 3 automation workflows like this? What about 4 automation workflows?

I estimate that I can build and test three such automations within a week, and possibly four in around a week and a half, depending on complexity. After a brief discussion, I can give a more precise timeline tailored to the specific workflows you need.

  1. Provide a range for your rate

My starting rate is USD 500, which must be adjusted based on the exact scope. I like to start small and develop a relationship from there. I’m pretty sure that you have several needs we can solve with AI Automation and I’m confident that I can help with my strategic skills.

I would be happy to schedule a call to discuss further details and provide you with a firm estimate.

Feel free to:

Send me an email: leonardo@utiliza.ai

Book a meeting: Video Meeting | Leonardo Viri de Oliveira | Cal.com

Or reach out to me on WhatsApp if you prefer a quick chat: 55 11 984714768

Looking forward to your response and the possibility of working together.

Cheers from Brazil!
Léo.